Evaluations, Fitness Reports Rejected for Improper PFA Codes

December 2010 Navy

Navy Personnel Command (NPC) has reported a jump in rejected evaluations and fitness reports since 1 Aug. implementation of documentation changes outlined in NAVADMIN 193/10. According to the NPC Performance Evaluation Division, more than 6,200 reports submitted during August and September were rejected. A large majority of the rejected reports were caused by commands using old Physical Fitness Assessment (PFA) codes. The document changes and new PRT codes were made to reinforce the requirement for commands to maintain data in the Physical Readiness Information Maintenance Systems (PRIMS) and to provide selection boards with accurate information regarding a member’s PFA performance. For performance reports with an end date of 1 Aug. or later, commands will enter a one-letter PFA code in Block 20 for each cycle completed.

The following are the PFA codes:

P – Passed both the physical readiness test (PRT) and body composition assessment (BCA).
F – Overall PFA failure.
M – Medically waived from entire PFA.
W– Passed BCA but medically waived from one or more PRT events.
B – Passed BCA but was authorized nonparticipation in the PRT for other than medical reasons.
N – No PFA conducted during reporting period. There are qualifiers for some codes which can be referenced in NAVADMIN 193/10 for a detailed explanation.

To fix the reports, the original reporting senior can:

• Retype the original report.
• Make pen and ink changes on a copy of the report and initial the changes.
• White-out or tape over the error and initial the changes.

Once corrected, the report must be forwarded to the Performance Evaluation Division.

Reporting seniors must ensure a copy of the corrected report is provided to the Sailor or forwarded to his/her new command. If a report was rejected due to a missing member signature, and the report is not adverse, the reporting senior can write “Certified copy provided” in the member signature block. In addition to the PFA reporting changes, regular reporting seniors are reminded that a new billet code subcategory (Block 21) code “INDIV AUG” was added to break out Sailors serving an IA assignment (NAVADMIN 215/10).